Safe communication and event management

Tangles provides a safe environment in which participants can interact face to face and via secure communications

Communities

Your community lets you manage your events, members and policies

Communitites

• Events and members are managed within your community
• Your community policies define the roles of individuals for all events
• A community can add and manage any number of active members
• A community can manage any number of active and planned events

Members

• Members can be added manually, from contacts or by scanning their phone
• Each member has a unique join code which they use online or in the app
• Codes can be read, printed, emailed or presented as a QR code
• A community can also generate a single unique code that can be used to join
• Member profiles are verified by your community

Mobile management

• Small numbers of members and events can be created and managed from the app

Larger scale

• Larger events can also use the web interface
• Provides more options for managing events, participants and members at scale

Event management

Tangles helps to manage the event lifecycle, including event invites and check-in of participants

Event profiles

• Event descriptions, location details provide information to participants
• Event profiles are visible to invited participants or members can be allowed to sign up themselves
• Images and event specific logos can be uploaded to the profile before and during an event

Teams

• Teams can be created within an event, each with it's own optional chat group
• Participants can belong to multiple teams
• Team members can customise their own team profile
• Images from an associated group chat can be automatically loaded to the team profile if desired

Participants

• Add participants to an event directly from your community member list or allow them to sign up
• Users immediately see the event appear on their home screen
• Add new participants directly to an event by scanning their phone
• Add a new member directly to an event and your community by scanning their phone

Verified participants

• All participants are verified before they can join an event
• Each participant has a validated profile
• Personal details are verified against those held by your community

Roles

• Community and event specific roles provide control over information access and management
• Templates for common community types provide standard roles

Event facilitators

• Adult event facilitators can participate in the event-wide chat group
• Your community's youth safeguarding rules are enforced
• Leads can also communicate in any team chat
• Participants can see the event wide messages in their team message view without switching

Participant check-in

• Manage the arrival and check-in process with no paper
• Checking in to an event is as simple as scanning the participant device
• An event lead verifies or creates a current photo id of the participant

Participant checklists

• An event may have any number of checklists during check-in
• Checklists may be completed in any order by any event lead
• A participant is checked in when all checklists are signed off
• For large events, sumary graphs can show you how your participants respond

Secure communication

Group chat

• Any number of chat group bubbles can be created for your community
• Communication takes place within community bubbles, event or team group chats
• 1:1 communications is prevented for youth communities
• The full chat history is avaialble to any participant joining at any time

Secure and transparent

• Secure but transparent end to end communications, visible to all participants
• Chat authentication uses secure keys that never leave your device

Event based communication

Event wide chat

• Each event can have an event-wide group chat for its partiicpants and a seaprate one for parents of participants
• Only invited participants of the event can join a chat
• Participants cannot communicate once the event is complete

Pre-event chat

• Verified participants can optionally communicate prior to an event
• This allows teams to prepare and plan online before the event itself
• For youth events, an optional parent chat can also be created to communicate prior to the event

Route planning and tracking

Route planning

• As an organiser or participant, create orienteering or hike waypoints
• Decide whether waypoints must be visited in order
• Mark boundaries, safety and facilitites markers on the map
• Individuals or teams can create multiple routes using the waypoints
• View and print maps using OpenStreetMap or UK Ordnance Survey EPSG:3857 base maps
• OpenStreetMap maps show most public and established footpaths and trails

Participant tracking

• Track your teams as they participate in events, ensuring their safety and monitoring progress
• Manage waypoints for hikes and orienteeting events,
• Allow participants to check into each waypoint using QR codes, geofencing or manned waypoints and more
• Viewthe whole event progress, average and team segment times in an event-wide tracker

User privacy

Users and communities manage their own data and choose what they wish to share

Complete control

• Users of the mobile apps can participant in multiple communities
• The end user controls what personal data they share with each community
• The app clearly shows what data they are sharing
• Users do not need to share any personal detail at all to communicate

Parental control

• Control what communities your young person can join and whether they can sign up to events
• Restrict what information a young person can share
• View communctiies that the young person belongs to and events that they are signed up to
• Participate in chat groups with a young person's community
• Sign your young person up to new events

Integrations

Online Scout Manager (OSM)

• Link your existing OSM account to your Tangles Scout community
• Populate your members, events and participants directly from OSM
• Update OSM attendance records
• Control what personal data is shared with Tangles

GPS Data exchange

• Import and export waypoints and routes using GPX files
• Import and export waypoints and routes using GeoJson files